13 Things Need To Be Careful About Before Writing A Professional Email!

Email writing is a tricky job. Even the best of us make mistakes while sending emails and it’s one thing you don’t want to get trolled for at your workplace. We are here with a consolidated list of things you need to be careful about before writing a professional email and you need to check it out. These pointers will help you save the embarrassment of making an error and teach you all the email etiquettes you need to know.

1. The subject line should not exceed five words.

2. Choose the right salutation according to the tone of your email. Use “Hi” or “Dear” for emailing a coworker or a friend. Use “Sir/Ma’am” for emailing a senior.  

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3. Give yourself a brief introduction, only if required.  

4. Don’t mark ‘Reply All’ when you clearly are in business with only one person on the thread. 

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5. Don’t use jargon or slang in your email.

6. Always mention the attachments of your mail and make sure they are compressed. 

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7. Proofread every message. Add the email of the person in the end when you have composed and checked your email completely.

8. Do not misspell the name of the person or the company. 

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9. Don’t use emoticons when the conversation is professional or serious.

10. Avoid wordy and lengthy paragraphs. 

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11. Don’t write anything confidential or potentially incriminating in your emails.

12. While sending an email, use either of these three – ‘Thanks,’ ‘Best,’ or ‘Kind regards’, as sign-offs.

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13. Always include a signature. Mention your name and your designation.